Terms and Conditions
Big Four Bridge Arts Festival 2018
Big Four Bridge Lawn - Waterfront Park
Downtown Louisville, Kentucky
Images: 4 (a booth shot is required)
Application Fee (non-refundable): $25.00
You may submit up to 3 applications for this show.
Located in downtown Louisville, KY in Waterfront Park at the Big Four Bridge Lawn, four acres of tree lined walks overlooking the Ohio River. Better than 2 million people visit Waterfront Park annually for special events. Ample parking and a trolley service is provided for our patrons. Located within walking distance to downtown Louisville's popular restaurants, Nulu District, 4th Street Live, and Whiskey Row. The quality juried artist will be presented in a location that was built to showcase festivals and special events. The Big Four™ Arts Festival is known for its beautiful park setting and spacious booth layouts that insures a pleasant experience for patrons, and a profitable event for our artists. Community inclusion and support for the arts has spawned a loyal and highly engaged audience that will attend and support our Festival. We invite you to join us. "Louisville Loves the Arts!” This is a FREE event for patrons. Festival dates are: Saturday, September 8th, (10 a.m. to 7:00 p.m.), Sunday, September 9th (10 a.m. to 5:00 p.m.). Friday September 7th is reserved for artist EZ IN setup from 9:00 a.m. to 4:00 p.m. An opening celebration event for patrons and artists will be held in the evening on Friday September 7th. (Details to be announced!) The 2017 inaugural Big Four™ Arts Festival was the largest attended two-day event ever at the Waterfront Park Big Four Bridge Lawn with audience attendance estimated at 50,000-75,000.
Key Dates for the 2018 Big Four™ Arts Festival
Jan. 1, 2018 Artist application period begins
May 1, 2018 Artist application deadline @ midnight
May 13, 2018 Artist jury process begins
May 31, 2018 Accepted artist notified by email
June 7, 2018 Deadline for invited artist to accept/confirm invitation, pay booth fees
June 10, 2018 Waitlisted artist to accept/confirm invitation, pay booth fees
July 10, 2018 Deadline for artist cancellations (if partial refund desired)
August 15, 2018 Exhibitor Memo with booth assignments sent by email
August 15, 2018 List of accepted artist posted to Big Four Arts Festival website
Sept. 7, 2018 Artist set-up 9:00 a.m.- 4:00 p.m./rain or shine. (Vehicles off lawn after 4:30)
Sept. 7, 2018 Opening Celebration Event-Details to be announced (optional to artist)
Sept. 8, 2018 Festival opens to public 10:00 a.m. to 7:00 p.m./rain or shine
Sept. 9, 2018 Festival open to public 10:00 a.m. to 5:00 p.m.
Sept. 9, 2018 Artist tear down starts at 5:15 p.m.
Permitted Works and Mediums
The Festival is open to individual and collaborating artists who make their own fine art and fine crafts by hand. All work must be original and made by the artist/collaborating artist; any subsidiary reproduction works must strictly adhere to the rules described in “Reproductions” below. We accept the following mediums:
Pen and ink
Metal work/metal sculpture
Photography (standard and digital)
Please refer to the expanded “Medium Definitions” in the Prospectus at bigfourartsfestival.com for detailed descriptions of each medium. If you believe that your work would enhance the quality of our festival and is not listed, we ask that you contact us. 502-363-2959. We will consider any new, creative, quality expression made by hand.
All Festival applications are processed through ZAPP. Applications posted after 12:00 a.m. midnight EST May 1, 2017 will not be considered. We reserve the right to refuse any application. You may submit up to 3 applications per artist profile (each application will incur a separate $25 fee).
For an application to be processed, you must fully complete and submit the online application, including four digital images as specified below, and the $25 non-refundable payment through Zapp using an accepted credit card, Pay Pal, or check. Follow Zapp guidelines and quality specifications for uploading images. Please submit high quality images, as they are critical to the jury selection process.
All artists must submit a total of (4) images for jurying (3 images representative of the artist work to be exhibited; 1 of booth (preferably an outside shot of the booth.) Do not submit images with any identifiable markings or of the artist themselves, which would compromise the jurying process.
The application will have a field for the artist description of material and technique using 300 characters or less. Please provide a balance between inspiration, material, and technique. Statements are read to jurors during the process. Please submit a well-written statement, as portions will also be posted on our website and Facebook page to promote your works!
We expect and encourage artists to offer a varied price range. We ask that the images you submit represent the price range you will display at the Festival.
Jury is scheduled for May 13th - 15th, 2018. The jury will select a balance of mediums but we do not impose limits for any given category. The integrity of the jury panel review process is of the greatest importance to the Festival and to the larger arts community. Jury decisions are final and not subject to review. The jury is conducted by a panel of four experienced art community professionals and their selections will be based solely upon the quality of work as illustrated in submitted digital images. Images are viewed by medium categories, and artist statements are read during the multi-phase jurying process.
ACCEPTED AND WAITLIST
Accepted artists will be notified via email, or phone no later than May 31, 2018. A reserve list of Waitlist artists will also be selected to ensure a complete and balanced show. Waitlist artists will be notified by phone or email immediately after May 31, 2018, with booth fees due within 15 days of notification for those who wish to confirm.
At the Event Director’s discretion, and on the Board of Director’s behalf, the Event Director may make up to eight additional artist acceptance decisions to enhance the quality and balance of the Festival.
If your application includes a collaborating artist, you must include both names with the application. To submit a Zapplication including a collaborating artist, please follow this procedure:
Go to “My Profile” on ZAPP
Enter one artist as the primary contact in the profile form (this name will always appear first in the publications and online if accepted).
After completing the information requested, enter the collaborating artist’s name in the section at the bottom of the profile page.
This information is carried over to the application for purposes of identifying a collaborative artist. No collaborating artists will be accepted after the jury process is completed.
All artists, including collaborating artists, must be present during both days of the Festival. Proper ID is required of both artists. Collaborating artists may only show their joint work, and both artist names must appear on all application materials.
Booth Information, Fees & Cancellation Terms
Booth size is 10x10, and the Festival is known for providing ample surrounding booth space. All exhibited work should be contained within the 10x10 area. There is no electricity available. No generators are permitted, but battery powered fans and devices are allowed. All exhibitors are responsible for providing display booths, racks, tables, fixtures, and associated display equipment and supplies.
10x10 booth space fee: $425.00; Add $50 for Corner/Intersecting Booth.
20x10 double booth space fee is $650.00; Double booth spaces are limited and sold “first come/first serve” based on date of artist application through Zapp; all 20x10 booths are located at corner/intersecting locations. (No additional fees apply for corner/intersecting locations for double booths.)
Be sure to indicate the desired booth size and requests for corner locations in your application and make booth payment accordingly.
A limited number of additional standard-size parking spaces are available at $75.00, payable through Zapp. Class A motor homes cannot be accommodated in the parking area.
For cancellations prior to July 10, 2018, booth space fees will be refunded less a $50.00 processing fee; no booth space fees will be refunded for cancellations after this date.
First preference is given to returning artists for 20x10 booths, and corner locations, but the Festival reserves all rights with respect to booth placement decisions.
A limited number of 10x10 tent rentals are available @$245. These are commercial grade tents with sides and rental fee includes complete set-up and breakdown.
24-hour security is provided for the event space and artist parking lots. EZ In/Out set-up and tear down times will be assigned in the Exhibitor Memo. The event site offers easy access to booth locations. All vehicles must be off the walks and grounds by 4:30 p.m. NO STAKING OF TENTS IS PERMITTED DUE TO THE PARK’S IRRIGATION SYSTEM. PLEASE SEE TENT WEIGHT REQUIREMENTS IN RULES AND REGULATIONS.
Artist Amenities and Benefits
Free artist parking with 24-hour security
Light breakfast on Saturday and Sunday
Negotiated discounts at nearby hotels
Trolley Service to participating downtown hotels and surrounding downtown area
E-Z In/Out access directly to booths
24-hour security on festival grounds
Friday Opening Celebration (optional for artists)
Artists and their works promoted on the Big Four Festival website and Facebook page
Advertising Support: Newspaper, Radio, TV, Facebook, Social Media, Local/Regional Event Calendars, Louisville Visitors & Convention Bureau, Billboard, Newsletter, Signs, Flyers
Three independent jurors are invited each year to evaluate all artists’ work in the Festival and to select six award winners. All artists, regardless of category, are eligible for these awards. Each award winner receives a ribbon, art award certificate, cash award, and is exempted from the jury process in 2019.
Best of Show - $500
2-Dimensional Jurors' Choice - $250
3-Dimensional Jurors' Choice - $250
Merit Award - $150
Best Booth Presentation - $150
Best Emerging Artist - $150
Emerging Artist Program
It is a goal of the Festival to attract and support Emerging Artists from the region that have not previously participated in art festivals. If you qualify as an Emerging Artist and have interest in participating by showing your work, please email the Event Director @ firstname.lastname@example.org. Artists will be juried separately for the Emerging Artist Program. Arts Festival staff will pre-screen and research emerging artists to confirm qualification for this category. Once accepted, Emerging Artists are required to attend a mentoring session and a pre-event artist meeting. Program participants are also required to volunteer on Thursday or Friday of the event weekend, hours to be designated by the Event Director. There are only 20 positions for the 2018 Emerging Artist category. Booth fees for Emerging Artists are discounted 50% ($212.50) below the Juried Artist booth fees thanks to scholarship donations from Louisville art patrons. The application period for entering the Emerging Artist Program is January 1 - March 30th. The Event Director will notify Emerging Artists of their acceptance by phone or email no later than April 30th.
The following items are not permitted at the Festival: any work that you did not make by hand or is not your own work. This includes but is not limited to, buy-sell, imported items, kit made or pattern items, and commercially manufactured items. If prohibited items are found, you will be asked to leave the Festival and forfeit all fees. Removal decisions are at the discretion of the Event Director who is the final arbiter of any such decision. Please do not apply if works include prohibited items described above!
The Big Four Arts Festival considers its enforcement rules and regulations our exclusive right and responsibility. Festival staff will visit all displays throughout the Festival to ensure that exhibitors comply with all Festival rules and regulations.
Work in juried images must be representative of the work to be shown at the Festival and in the correct inventory proportions. Example: If a photographer submits 3 black and white images and 1 color image to the jury, the inventory displayed must be representative of the submitted works.
Current body of work must be displayed starting from creation date of 2012 forward. Work created before 2012 will be considered reproductions and adhere to guidelines for reproductions.
The artist and collaborating artist must be present at check in, present valid picture ID, and must be present in the booth during festival hours except for reasonable breaks.
No mass-produced or manufactured work is permitted.
All work must be designed and executed by the accepted artist(s). It is the work by the artist that is juried, therefore any change in the body of the work by the artist is not considered juried and may not be sold unless approved by the Event Director.
Artists are required to display an Artist Statement including photograph in their booth during the Festival.
The sale of promotional items at artist booths is prohibited. Examples include, but are not limited to: note cards, cards, postcards, cell phone holders, posters, how-to books, books, calendars, t-shirts, mouse pads, coasters, or photocopies of any kind.
Artists retain 100% of their sales and are responsible for the collection and reporting of all applicable sales taxes. Kentucky sales tax is 6.0% and a Kentucky sales reporting form is provided for your convenience in the Exhibitor Memo. You do not report sales or taxes to us at the Big Four Arts Festival.
We all hope for great weather, but all exhibitors are responsible for having their booths weighted at a minimum of 25 lbs. at each corner to prevent damage from high winds. Weights must be attached to the frame of the tent. Light-weight, accordion-style pop-up tents are strongly discouraged. NO STAKING IS ALLOWED AT THE PARK SITE.
Artists will abide by Load-in/Load-out procedures and all instructions given by Festival staff. Late arrival will result in load-in at the conclusion of scheduled load-in periods.
Exhibitors are not permitted to bring dogs or other animals to the festival site, which is prohibited by City law and park rules.
Reproductions must be a subsidiary part of the artist's display, and not exceed 25% of booth inventory. All reproductions must be clearly and individually labeled “Reproduction” on the front of each piece as such; no other terms such as "print" or "offset lithograph" may be used.
Works made before 2012 will be considered a reproduction and must be labeled as such.
Reproductions must be in signed editions of no more than 250, hand pulled by the artist.
No "hand-colored" reproductions.
Framed reproductions may be displayed on one wall of the booth, not to exceed ten (10) linear feet. All unframed reproductions must be displayed in browse bins. An excessive number of reproductions will not be tolerated at the Big Four Arts Festival. If you feel any artist is violating regulations or guidelines, please contact us during the Festival at: 502-363-2959 All removal decisions on reproductions will be made at the sole discretion of the Event Director.
Artists are responsible for maintaining general liability insurance for their booth space during the event for their personal protection against loss. The Big Four Arts Festival will not be responsible for any exhibitor property damage, as detailed in the Legal Agreement. Upon acceptance of your booth space, exhibitors must provide the Festival with an appropriate Certificate of Insurance, with B4B Promotions, Inc. listed as an additional insured pursuant to a general liability insurance policy with minimum event coverage of $1,000,000.
By Submitting a Zapplication or Big Four Arts Festival website application you are confirming that you have read and agree to all terms and conditions stated throughout this application and in the Legal Agreement should you be accepted to participate in the Festival. The Legal Agreement may be viewed by clicking on the “LEGAL AGREEMENT” link below.
QUICK SUMMARY CONTACT INFORMATION
Event Location: Downtown Louisville, KY, Waterfront Park, Big Four Bridge Lawn,
1103 River Road 40206
Event Name: Big Four Arts Festival
Event Director: Louis Nunnelley
Sponsoring Entity: B4B Promotions, Inc.
Mail Address: Big Four Arts Festival #217
3131 S. 2nd Street
Louisville, KY 40208
“Big Four” is a registered trademark of Waterfront Development Corporation. Used with permission throughout.
I have read the 2018 Big Four Arts Festival (“The Festival”) application and all terms, cancelation and refund policies, event rules and regulations and this Legal Agreement and hereby agree to abide by them. The undersigned through execution of this application and acceptance into The Festival does hereby release, forever discharge and hold harmless B4B Promotions, Inc., the Waterfront Development Corporation, the Greater Big Four Arts Festival Arts Council and all event Sponsors, directors, officers, employees, volunteers and the agents of same from all action, suits, damages or claims whatsoever arising from any loss or damage to person and property of the undersigned including but not limited to theft, vandalism, personal injury, strike, public enemy, and act of God and agree to indemnify the above named for any damage arising from good faith conduct in their engagement with The Festival and enforcement of all festival rules.
I further agree that upon acceptance into The Festival, photographs or digital images of me and/or my work including my artist statement and testimonials in writing may be used by The Festival for promotional and/or publicity purposes. I agree to abide by all Festival rules, regulations and terms and understand that If I violate any of them, as determined at the sole discretion of the Event Director, The Festival reserves the right to remove work that does not meet standards or is not consistent in style or subject matter with the images submitted and may terminate my participation in The Festival at any time with no refund of exhibition fees. The undersigned also understands that the above named reserves the right to alter details of The Festival on an as-needed basis.